Thursday, November 6, 2008

How to use link in different document libraries for one single document

Hi All,

When i was working there was a requirement saying that we want a way from where
we can store documents in one common Document Library but we want a reference of any documents in the library in different libraries.

so question is How to use link in different document libraries for one single document?

so its kind of a setting a link for that document in a different library but physically it should be stored at one single location only.

So here we go. This can be solved using a concept of content type.

These are the steps to be followed.

(1) Go to Document Library settings, go to advanced settings.

(2) Select allow management of content types to yes. Press OK. It will enable this option.

(3)Click on add from existing site content types. Select Link to the document like this. Make sure that visible on new button should be selected.

(4)Click on new Link to the Document.

(5) Set the name of the document that you want to display and then URL of the document that you want to refer there.

The just for clearing the thing, click on test link so that we can conclude that link is properly created.

(6) See the link in document library, when you click on that the document in other library will open which you have refereed as a link.

That's it. your job is done.

No comments:

Share your SharePoint Experiences with us...
As good as the SharePointKings is, we want to make it even better. One of our most valuable sources of input for our Blog Posts comes from ever enthusiastic Visitors/Readers. We welcome every Visitor/Reader to contribute their experiences with SharePoint. It may be in the form of a code stub, snippet, any tips and trick or any crazy thing you have tried with SharePoint.
Send your Articles to with your Profile Summary. We will Post them. The idea is to act as a bridge between you Readers!!!

If anyone would like to have their advertisement posted on this blog, please send us the requirement details to