In
SharePoint 2010, we can now have managed metadata in our sites. First let us
understand what this metadata all about is.
Metadata
actually plays a very critical role if implemented properly across the organization.
When we want to identify any specific information, we tag the information as we
saw in one of the series (Tagging and Clouding) in our blog.
The
very simple basic point that is used as a base of metadata management is Term.
Term is any phrase or a word given to identify specific content or information
on a site.
Metadata
plays very critical role in defining a strict policy of tagging items based on
specific terms only which will internally help people to find and locate the
information easily when they search any content specific to their area of
interest. When any items tagged properly, then the search becomes very easy.
Term
can later be defined as managed term and managed keywords. The difference
between managed terms and keywords is terms are defined by administrators / contributors
and keywords are defined by users who use the site.
Managed
Term then can also be converted to Term set that can be represented in
hierarchical
group of related terms.
Keyword
can also be moved to be a part of term set.
This
is where the concept of closed and open submission tag policy comes into a
picture. Closed submission policy means user can tag items, document, and pages
only from defined terms by administrators or term contributors. Open policy
submission means user can tag item based on their own words or phrase and new
phrases keep adding to the management store for other users to tag any item
next time.
First
I would like to give a quick highlight on where we can find these options. You
can find these options in the site settings and in central administration.
Open
site settings page and locate term store management under site administration
option.
Start
the service if not started.
Read Part-2 for further reading.
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